Hearing Loss Association of Pennsylvania
- Office Policies
1.
The
State Office established by Hearing Loss Association of America in Pennsylvania
is called Hearing Loss Association of Pennsylvania.
2.
The
State Office consists of a Director, an Advisory Council, an Assistant Director
and a Treasurer.
3.
All
Advisory Council members must be members of Hearing Loss Association of
America.
4.
The
Advisory Council will establish committees as needed.
5.
No
Council member will use the organization to further his/her own business.
6.
Following
two unexcused absences from Council meetings, the Council reserves the right to
revoke the absent member’s membership by a majority vote of members present at
the next meeting.
7.
New
persons seeking Council membership must be approved by a majority vote of
Council members present at a Council meeting..
8.
Council
members may spend up to $10 on State Office business without prior specific
approval if on State Office projects and assignments, and receive
reimbursement.
9.
Prior
approval from the State Director or Assistant Director is required for
expenditures over $10 if reimbursement is to be made.
10.
Reimbursement
policies for meetings and travel:
·
Advisory
Council Meetings: The State Office will pay for meeting rooms, CART, and ALD’s.
Transportation expenses, but not food and beverages, will be reimbursed for
Council members attending Council meetings, if the total mileage is more than
50 miles.
·
Since
Council members serving on state government advisory boards are reimbursed from
those boards for their travel expenses while attending the state advisory board
meetings, they will not submit such expenses to the State Office.
·
The
State Office will pay the State Director’s transportation and lodging expenses
for visits to Hearing Loss Association chapters in-state, or attendance at
in-state conferences in the capacity as State Director. Food will be paid for 2
day trips for which an overnight stay is required. A substitute for the
director can be chosen to attend a meeting which might be less costly if a Council
member or designee lived in the city in which the meeting is being held.
·
The
office will pay transportation expenses for Council members who travel more
than 50 miles for a State Office business trip. In addition, the office will
pay food and lodging expenses for 2 day trips in which an overnight stay is
required.
·
The
State Office will pay parking expenses for the State Director and Council
members participating in events on State Office business.
·
Daily
meal expenses are not to exceed $35.
·
The
State Office will not acquire equipment for use in a physical office at this
time. The State Office will pay for supplies for the State Director and/or
Council members necessary for the use of personally owned office equipment if
requested. Small office equipment (less than $100) may be purchased at the
discretion of the State Director.
·
Expenses
relating to State Office special event activities (e.g. statewide convention)
will be handled according to the State Office Policies.
·
The
State Office will establish official contacts, including membership where
appropriate, with all pertinent statewide organizations.
·
Persons
requesting reimbursement for an expense must present the State Office with a
reimbursement form for said funds. We should consider the “best available,
least expensive” options in equipment, transportation, lodging and meals.
11: Dissolution:
The organization shall use its funds only to accomplish the objectives
and
purposes specifided in the by-laws of the national organization,
and no part of said funds
shall inure or be distributed to the members. In the event of dissolution of the organization, any funds remaining shall be distributed
to the parent organization, Hearing Loss Assoc. of America. In the event
the parent organization is no longer in existence, the funds shall be
distributed to one or more regularly organized and qualified charitable,
educational, scientific, or philanthropic organizations selected by the Board
of Trustees of Hearing Loss Assoc. of America.
12. These guidelines can be modified by a vote of the Council at
any time.
Adopted: May 14, 2008